BYLAWS OF THE SOUTH ROSE HILL/BRIDLE TRAILS NEIGHBORHOOD
ASSOCIATION
|
ARTICLE I |
PURPOSE |
|
Section 1 |
NAME OF ORGANIZATION: The name of the organization shall
be the South Rose Hill/Bridle Trails Neighborhood Association (NA). |
|
Section 2 |
PURPOSE OF NA: The purposes for which NA is organized are: |
|
|
a. To
enhance the livability of the area by establishing and maintaining an open line of communication and liaison between the
neighborhood, government agencies, and other neighborhoods. |
|
|
b. To
provide an open process by which all members of the neighborhood may involve
themselves in the affairs of the neighborhood. |
|
|
c. To do
and perform all of the activities related to said purposes, to have and enjoy
all of the powers granted and engage in any lawful activity for which
corporations may be organized. |
|
|
d.
Notwithstanding any statement of purposes or powers aforesaid, this
association shall not, except to an insubstantial degree, engage in any
activities or exercise any powers that are not in furtherance of its specific
and primary purpose. |
|
Section 3 |
MEMBERSHIP; Membership in NA shall be open to all
residents, property owners, business licensees and nonprofit organizations
located within NA boundaries, 18 years of age or older, and each member shall
have one vote each to be cast during attendance at any general or special
meeting. |
|
ARTICLE II |
FUNDING |
|
Section 1 |
DUES: charging of dues or membership fees shall not be
made; however, voluntary contributions will be accepted. Activities to raise
funds for NA use may be held if appropriate. |
ARTICLE III |
MEETINGS |
|
Section 1 |
ANNUAL
MEETING: The May meeting of the NA shall be known as the annual meeting and
shall be for the purpose of electing officers, receiving reports of officers
and committees, and for any other business that may arise. Notification for
the annual meeting shall require seven (7) days advance written, telephonic
or electronic notice to all members of NA. |
|
Section 2 |
REGULAR
MEETINGS: Regular meetings shall generally by held on the second Tuesday of
January, March, May (the annual meeting), September and November of each
year, which shall be for the purpose of receiving reports of officers and
committees, and for any other business that may arise or may be placed before
the members by the officers of the corporation. No special notice to members
shall be required in the case of regular meetings (other than the annual
meeting). Meeting dates may be adjusted upon decision of the board and
notification of the NA membership. |
|
Section 3 |
SPECIAL
MEETINGS: Special Meetings of the membership may be called by the chairperson
or the board of directors as deemed necessary. Notification and purpose(s) of
the special meeting shall require seven (7) days advance written, telephonic
or electronic notice to all members. |
|
Section 4 |
QUORUM: A
quorum for any annual, regular or special meeting of NA shall be the number
of members in attendance. Unless otherwise specified in these bylaws,
decisions of NA shall be made by a majority vote of those members present at
any meeting. |
|
Section 5 |
PARTICIPATION:
Any annual, regular, special, board or committee meeting is open to any
person and all who wish to may be heard. However, only those eligible for
membership are entitled to vote, and the presiding officer may limit comment
by non-members as necessary to provide for the expeditious conduct of
business. All actions or recommendations of meetings shall be communicated to
all affected parties, including minority reports. |
|
Section 6 |
PROCEDURES:
The NA shall to the extent practicable follow Roberts Rules of Order
(Revised) in areas not covered by the bylaw; the rulings of the presiding
officer or the presiding officer’s delegated parliamentarian shall be
conclusive as to matters of procedure. |
|
ARTICLE IV |
BOARD OF
DIRECTORS |
|
|
|
Section 1 |
COMPOSITION
OF BOARD: The board or directors, hereinafter referred to as the board, shall
be composed of the President of the NA, who shall also serve as chairperson,
the Vice-president, who shall also serve as vice-chairperson, the Secretary
of the corporation, the Treasurer of the corporation, and six members-at-large.
The immediate Past President of the NA shall also serve as an ex-officio
representative on the board. Standing
committees may be chaired by board members-at-large or by interested members
of the neighborhood association. Each director-at-large shall hold office for
a term of two (2) years for which he/she is elected or appointed and until
his/her successor shall have been elected or appointed to take office. The
President, Vice-President, Secretary and Treasurer shall each be elected for
a term of one year. Persons elected to
these positions will be eligible for re-election for the same or similar
positions in subsequent elections. At least one of the
directors-at-large shall be from each of the Bridle Trails neighborhood
(south of NE 70" Street) and the South Rose Hill neighborhood (north of
NE 70" Street). |
|
Section 2 |
DUTIES OF
BOARD MEMBERS |
|
|
CHAIRPERSON
(President): The chairperson shall prepare the agenda and preside at all meetings of the board and membership; may appoint members of committees not elected, with a majority approval of the board, except for members of the Grievance Committee. |
|
|
VICE
CHAIRPERSON (Vice-president): The first alternate shall
assist the chairperson, in the chairperson’s absence shall
function as chairperson, |
|
|
SECRETARY:
The secretary shall keep minutes and written records
of majority and minority opinions expressed at all meetings;
shall be responsible for all correspondence of NA; shall
make records of NA available for inspection for any proper purpose at any reasonable time. |
|
|
TREASURER:
The treasurer shall be held accountable for all funds
and shall give an accounting at each general meeting; shall receive, safe keep and disburse NA funds. |
|
|
BOARD
MEMBERS-AT-LARGE AND COMMITTEE CHAIRPERSON: Directors-at – large shall be
elected as provided above. Chairpersons of committees shall inform the board
and the members of all activities of their respective committees. |
Section 3 DUTIES OF THE BOARD:
|
|
MANAGEMENT:
The affairs of the NA shall be managed by the board in the interim between
general meetings. The board shall be accountable to the membership; shall
seek the views of those affected by any proposed policies or reactions before
adopting any recommendation on behalf of the NA; and shall strictly comply
with these bylaws. |
|
|
VACANCIES:
The board may fill any vacancy on the board or a committee by majority vote
of the board in cases involving absences by a board or committee member from
three (3) consecutive meetings. A member appointed to fill a vacancy shall
serve the remainder of the unexpired term and until his/her successor is
elected or appointed. |
|
|
BOARD
MEETINGS: The board shall meet at least fourteen (14) days prior to the
annual meeting and at any other time the chairperson may designate. These
meetings shall be open session; however, only board members shall be entitled
to vote, and non-board members will be heard as determined by the Chairperson
(subject to the ruling of a majority of the Board). A quorum for purpose of
board meetings shall be the number of board members in attendance; decisions
shall be made by majority vote. Directors shall be notified of board meetings
in writing, by telephone or electronically in advance. A majority of board members,
by signed petition, may call a board meeting or general meeting of the
membership. |
|
|
EMERGENCY
POWERS: In such cases where the board is required to provide neighborhood
response before the question is presented to the membership, the board must
indicate to the questioner that this is the case, and shall present the
action taken at the next regular meeting (or, if necessary, at a special
meeting held within 60 days of the board action), or within a reasonable time
for ratification by the membership as circumstances dictate. |
|
ARTICLE V |
COMMITTEES |
|
Section 1 |
STANDING
COMMITTEES: |
|
|
The NA
shall establish standing committees as the board or membership shall deem
useful to achieving the purposes of the NA. A Chairperson(s) of a standing
committee may be elected by the committee members. The standing committees shall report to the
board. |
|
|
NOMINATING
COMMITTEE: The board shall establish a nominating committee for the purpose
of preparing nominations for the officers of the corporation and for the directors-at-large
to be presented to the general membership at the annual meeting. |
|
|
PUBLICITY COMMITTEE: The Publicity Committee shall be
responsible for the NA newsletter, maintaining the NA website, notifying the
membership of meetings, elections, and events, and shall maintain and update
the membership and mailing lists. |
|
ARTICLE VI |
ELECTIONS |
|
Section 1 |
ELIGIBILITY:
Only persons eligible for NA membership shall be qualified to hold an elected
or appointed position. |
|
Section 2 |
BOARD
MEMBERS: Members of the board shall be elected at the general meeting to
serve for the terms indicated in Article IV, Section 1. The election at the
meeting shall be by nomination by the nominating committee and shall require
a majority vote of the membership present. The board membership elections
will be held at the annual meeting in May of each year. |
|
Section 3 |
IMPEACHMENT:
A majority of the board may submit a written request for the resignation of
the Chairperson or the holder of any elected position at a board meeting. If
such person chooses not to resign, they may be removed and replaced by a
two-thirds (2/3) vote of a general or special meeting. |
|
ARTICLE VII |
GRIEVANCE
PROCEDURE |
|
Section 1 |
PERSON OR GROUP ADVERSELY AFFECTED: A person or group adversely affected by a decision or policy of NA may
submit in writing a complaint to any member
of the Grievance Committee. |
|
Section 2 |
RECEIPT OF COMPLAINT: Within seven (7) days of receipt of
the complaint, the committee shall arrange with the petitioner actually
acceptable place, day, and hour for a review of the complaint, and will in
writing, within thirty (30) days, recommend a resolution of the grievance to
the board. |
|
Section 3 |
FINAL RESOLUTION: The committee shall attempt to resolve
the complaint and shall submit a report of their recommendation and/or action
to the complaint, board and membership. If the committee, board, and
petitioner cannot reach agreement, final resolution of the complaint shall be
by vote of a majority of the membership at a general or special meeting. |
|
ARTICLE VIII |
PROCEDURE FOR CONSIDERATION OF PROPOSALS |
|
Section 1 |
EXECUTION: The board shall be responsible for execution of
this article. |
|
Section 2 |
SUBMISSION OF PROPOSALS: Any person or group, inside or
outside the boundaries of NA and any city department may propose in writing
items for consideration and/or recommendation to the board. The board shall
decide whether proposed items will appear on the agenda of either
the board, standing, or special committees or general or special meetings. |
|
Section 3 |
NOTIFICATION: The proponent and members directly affected
by such proposals shall be notified in writing of the place, day, and hour
the proposal shall be reviewed not less than (7) days in advance. |
|
Section 4 |
ATTENDANCE: The proponent may attend this meeting to make
a presentation and answer questions concerning the proposal |
Section 5 |
DISSEMINATION:
The NA shall submit recommendations and dissenting views as recorded from the
meeting to the proponent and other appropriate parties. |
|
ARTICLE IX |
ADOPTION
AND AMENDMENTS: These bylaws have been initially adopted by the Initial
Directors of the corporation; they may be amended at any time by a simple
majority of the board of directors, or by a two-thirds (2/3) vote by the
members present at an annual meeting or a special meeting called for such
purpose. |
|
ARTICLE X |
BOUNDARIES |
|
Section 1 |
BOUNDARIES:
Boundaries of NA shall be defined as follows: all of the City of Kirkland
lying east of Interstate 405, south of NE 85" Street, and west of
132"º Avenue NE, together with that area immediately north of NE
85" Street which is included in the South Rose Hill neighborhood in the
comprehensive plan of the City of Kirkland. Additionally, residents of the
Bridle View neighborhood lying immediately east of 132" |
Amended